The referencing of actors operating in Africa
Like the Trade Registers and suppliers references by Western companies, this is a tool intended to help African decision-makers to identify contracting counter-parties, African or foreign, in order to secure their commitments as much as possible. This tool is essential when “good practices” is a major objective for African society. ODEPA is the actor of choice to advocate and promote its creation and its implementation with each African country. Ultimately, in addition to convergence towards a “good practice”, the general use of this tool will subconsciously boost trade between African countries.
Referencing amounts to creating a knowledge base in which all suppliers / service providers, including Africans, working on the African continent will be registered. In this knowledge base you will find
The identity of the actor: name of the legal person, its Commercial Register identifiers, the identity of its directors, contact details (telephones, fax, telex, site address, IT site, etc.), year of its creation, the list of its subsidiaries
Its social information - owners, statutes, extract from the Commercial Register of the country of origin
Its financial data - participants in the capital, latest balance sheets and profit and loss accounts
Its offer - its products and services
Its main achievements, continent by continent
Its preferred method of payment for commitments received as given
The desired type of guarantee of the commitments received as given
List of reported incidents, commitment by undertaking
The scores that the tool will affect it in terms of: compliance with commitments in general, respect for budgets, respect for deadlines, quality of the products or services provided, financial soundness
A special value of one of the scores will mean that the actor is blacklisted and strongly advised against entering into business with that person. The list of African decision-makers who go beyond this recommendation will be made public. Moreover, the actor will be officially informed. Unreferenced actors will also join the blacklist. This action is likely to discourage corruption and drastically lower it over time.
Several channels are involved in building and enriching the knowledge base
Suppliers who request to be referenced will be able to use the tool to register and attach their documents (in PDF format for example). Their requests, previously recorded by security on an annex server, will be analyzed by the audit team
Once validated, the requests will integrate the main system and will be enriched by the assessments of the auditors.
Scores will be automatically assigned by the system according to an algorithm designed beforehand during the production of the tool
Incidents reported by any country will be added to the file concerned, inducing an automatic recalculation of the scores be automatically assigned by the system according to an algorithm designed beforehand during the production of the tool
The referencing could be paid for and thus constitute a source of funding for the creation of the tool and its update. The secure consultation of this knowledge base will be made available to African decision-makers concerned while securing their contractual commitments. Decision makers’ could be granted access to service via by paid membership, which is another source of funding for the tool.